Features
Seven modules, one system of record — for early learning centres, Family Day Care services and NDIS providers alike, replacing the mix of whiteboards, spreadsheets and group chats most run on today.
Enrolment, rooms & attendance
- Digital enrolment forms with allergy, medical and emergency contact capture
- Add and manage rooms — age group, capacity and required educator ratio
- Waitlist management by room and age group
- One-tap check-in/out, with today's roll and live room ratio display
Billing & CCS subsidy
- Generate fortnightly invoices from actual attendance
- Built-in Child Care Subsidy estimate using family income and hours booked
- Clear gap-fee breakdown families can actually understand
- Payment status tracking — unpaid, paid, overdue
Staff rostering, pay & compliance
- Roster educators by room, date and shift, with ratio compliance built in
- Track Working With Children Check and first aid expiry dates
- Weekly pay estimate per educator — PAYG withholding, HELP/HECS, superannuation
- Promote a trusted educator to a second centre admin, or step one back down
Parent communication
- Daily updates: meals, naps, mood and activities
- Direct messaging threads between educators and families, per child
- Instant visibility for every parent linked to a child
- Nothing to install for parents beyond adding Alexza to their home screen
Family Day Care (FDC) support
- Give home-based educators their own room, separate from the centre's rooms
- Their weekly roster is generated automatically from the children placed with them
- Pay is estimated from a provider-fee and per-child, per-day admin fee model
- Roster and pay both stay in sync whenever a child's placement or schedule changes
Parent & family management
- See every parent and guardian at your centre in one place
- Fix a wrong name, email or phone number without digging through a child's profile
- Link a second guardian or sibling to the right family, or unlink one
- Adjust what a family pays per day right from their card
NDIS participant support
- Participant records with NDIS plan number, plan dates and support categories
- Track Core, Capacity Building and Capital budget funding by category
- Progress notes support workers log after each visit, optionally linked to a rostered shift
- Support-worker rostering, pay estimates and checklists built for NDIS Practice Standards
On the roadmap
Government CCSS integration for real-time subsidy determinations
Online payment processing for gap fees, instead of manual paid/unpaid tracking
Automated expiry reminders via SMS and email